From ‘somewhere cool in May’ to a booked holiday, in an afternoon.
Swanfari gathers every enquiry from Instagram, WhatsApp and calls, drafts day-by-day itineraries and quotes with AI from your own contracted rates, sends beautiful branded quotes, tracks every booking and supplier, and collects payments with the right taxes.
Up to 5 consultants on the trial. No card needed to start.
- Website
- Calls
- Walk-ins
“Family of 4, kids 8 and 12, cool place in May, 6 nights, ₹1.5 L”
- Srinagar 2N houseboat 1N
- Gulmarg 2N Gondola tickets
- Pahalgam 2N
- Flights HYD-SXR
- Contracted hotels only
One family’s enquiry, from a DM to a five-star review.
Banjara Holidays, Hyderabad. Nine travel consultants, domestic and international. This is how a Tuesday afternoon enquiry moves through Swanfari.
- 3:10 pm
The enquiry arrives
"Family of 4, kids 8 and 12, cool place in May, 6 nights, ₹1.5 L." The Instagram DM lands on the Enquiry Desk and is assigned to Sana, who handles Kashmir this season.
- 3:14 pm
AI drafts the trip
Srinagar 2N with one houseboat night, Gulmarg 2N, Pahalgam 2N. Flights HYD-SXR, hotels from Banjara Holidays' own contracted list, Gondola tickets. Draft cost ₹1.42 L at the agency's 12% margin.
- 3:38 pm
Sana makes it hers
She swaps one hotel for a property the family will love and adds a Sonmarg day trip. Totals update as she types.
- 3:50 pm
Quote sent on WhatsApp
A branded quote with photos, inclusions, exclusions and cancellation terms goes out forty minutes after the first message.
Booking
The family pays a 30% advance by UPI. Hotels and flights are confirmed.
Supplier vouchers
Four hotel vouchers, the cab and Gondola tickets in one PDF.
On the trip
Daily WhatsApp check-ins while they are in the valley.
Back home
Feedback 5 out of 5, and a referral to two friends.
Six stamps. One trip from enquiry to homecoming.
Every page of the passport is a part of Swanfari your consultants use every day. Turn the pages.
All enquiries in one place, with follow-ups and source tracking.
Instagram, WhatsApp, website, calls and walk-ins share one queue. Each card carries travellers, dates and budget, an owner and a reply-by time.
- Briefs read and filled in by AI
- Assignment by destination or branch
- Overdue follow-ups rise to the top
- Reddy familyFamily of 4 · cool place in May · 6N · ₹1.5 LSSana Reply by 4:10 pmNew
- Kavya & ArjunHoneymoon · Bali · 7N · SepIImran Quote sentQuoted
- Sri Sai Yatra groupPilgrimage · Char Dham · 32 paxLLakshmi Call at 5:30 pmFollow-up
- Infra Tech Pvt LtdCorporate offsite · Goa · 40 paxRRohit Proposal tomorrowQualified
- Mr. VenkateshDubai · 5N · family of 3SSana Overdue 20 minOverdue
Itineraries and costs drafted from your own hotel and supplier contracts.
The builder plans sensible night splits and prices them from your rate sheets with your margin rules. Consultants edit before anything is sent.
- Contracted hotels picked first
- Season and blackout aware
- Every draft approved by a consultant
- Day 1-2SrinagarLake-view hotel 1N · Houseboat 1N₹31,800
- Day 3-4GulmargContracted resort · Gondola Phase 1 & 2₹38,400
- Day 5SonmargDay trip added by Sana₹6,500
- Day 5-6PahalgamRiver-side cottages · Betaab Valley₹29,600
- FlightsHYD-SXR-HYD4 travellers · 15 kg each₹42,300
Branded quotes with photos, inclusions and exclusions.
Share a mobile-friendly link on WhatsApp or a polished PDF. Offer options side by side and know the moment a family opens it.
- Your logo, colours and terms
- Option A and B in one quote
- Open alerts for timely follow-up
Included
- Flights HYD-SXR-HYD
- Breakfast and dinner
- Gondola Phase 1 & 2
- Private cab throughout
Not included
- Pony rides
- Lunches
- Personal expenses
Flights, hotels, transfers and activities, each with a status.
An accepted quote becomes a booking file. Supplier rates, reservation requests, confirmations and payments sit beside it.
- PNRs and confirmation numbers per line
- One-PDF vouchers for travellers
- Supplier dues on the right day
- IndiGo HYD-SXR · 4 paxPNR K7QW2M Ticketed
- Lake-view hotel, Srinagar · 1NCNF 88213 Confirmed
- Houseboat, Dal Lake · 1NAwaiting On request
- Private Innova · 7 daysDriver shared Confirmed
- Gondola Phase 1 & 2 · 4Slot 10:30 Booked
Advances, balances, refunds and invoices with GST and TCS.
Payment schedules on every booking, UPI and card links on WhatsApp, and invoices that carry GST and TCS on overseas packages correctly.
- 30% advance, balance before travel
- GST invoices and credit notes
- TCS on international packages
- Advance 30%Paid by UPI · 09 Nov₹42,600
- Balance 70%Due 27 Apr · reminder on 20 Apr₹99,400
- Cancellation termsShown on quote and invoiceAccepted
Conversion rates, popular destinations, margins and consultant performance.
Follow every enquiry to its final payment. See which channels book, which destinations earn and how fast each consultant quotes.
- Enquiry to booking funnel
- Margin by destination and supplier
- Speed to quote per consultant
Built for every desk that sells a trip.
Travel agencies
Retail desks juggling DMs, walk-ins and WhatsApp groups every day.
Tour operators
Fixed departures and custom tours with many suppliers per trip.
Holiday package companies
Template packages adapted to new dates and family sizes.
Destination management companies
Ground handling, contracted rates and B2B agent partners.
Corporate travel desks
Offsites, conferences and incentive trips with approvals.
Pilgrimage tour organisers
Char Dham, Tirupati, Varanasi and Hajj and Umrah groups with large manifests.
AI that drafts. People who decide.
Families hand you their holiday, their money and their passports. Swanfari is built so that trust stays with your agency.
How the AI is kept honestYour real rates
AI itineraries use your contracted rates and availability. Consultants check and confirm everything.
Clear quotes
Inclusions, exclusions, taxes and cancellation terms are shown before a traveller pays.
Encrypted documents
Passport and ID details are stored encrypted and shared only with suppliers who need them for a booking.
Never sold
Your traveller data is never sold or used to advertise to your customers.
Before you board.
Still curious? Connect with sales and we will walk you through it with your own destinations.
Does the AI book trips by itself?
No. The AI drafts itineraries and costs. Consultants review, edit and confirm every quote and every booking.
Can we use our own hotel contracts?
Yes. Upload your contracted rates by room type, meal plan and season. The builder prices drafts from them before anything else.
Does it handle TCS on international packages?
Yes. TCS on overseas tour packages is calculated as per current rules and shown on the invoice, alongside GST.
Can travellers pay online?
Yes, by UPI and cards through payment links you send on WhatsApp or email. Payments are matched to the booking automatically.
How long does setup take?
Most agencies connect their enquiry channels and upload their first rate sheets in a day. We help you import existing suppliers and past enquiries during the trial.
Can we keep using WhatsApp?
Yes. WhatsApp stays your main channel with travellers. Swanfari keeps the conversation, quote and payment links attached to the right enquiry.
Your next departure leaves today.
- Trial
- 30 days
- Crew
- Up to 5 consultants
- Card
- Not required
- Seat
- Window